EVENT HUB

Booth Structure

• Standard Booth Package:

  • Includes white walls.

  • 1500W 220V power with a 2-plug connector (unless a separate power order has been made).

• Additional production, custom elements, or furniture must be ordered separately (see Roasters Village specifications below).

• Lighting:

  • Generic house lighting is provided throughout the venue.

  • If you need focused lighting for specific areas (e.g., feature wall, shelving, signage), additional wall lighting must be ordered in advance via Space Prodcutions before 31st January.

Roasters Village Booths

Each Roasters Village booth includes:

• Yellow wall panels

• Environmental venue lighting

• 1500W 220V power with a 2-plug connector

• Bar counter

• Black display shelf

• Logo sign

Note: Any additional furniture or equipment must be ordered separately by the roaster.

Production Company
Space productions:
Stina Nyström
stina.nystrom@spaceproduction.se

If you have questions about your production orders please contact Space productions directly.

VISIT THE SPACE PORTAL HERE.

Important Note on Suppliers:

• Space Production handles structural elements (walls, lighting, painting, foiling, and full booth production) as well as a select range of furniture.

• Rent Group is our dedicated partner for a wide selection of furniture rentals.

Please ensure your orders are directed to the appropriate provider based on what you need.

DEADLINES:

• Place your orders before January  31, 2026.

• Orders placed between February 1-15 2026 will result in a 50% price increase

• Last day for orders is February 15, 2026

• For Print products, you will need to supply Space Production with printable files before January 31, 2026.
  

Each booth includes a 1500W power connection and a 220V extension cord with a double-plug outlet. If you require additional power, please order it through the same exhibitor booking page where you secured your booth.

Additional Power Orders:

• All orders must be submitted by January 16.

• Orders submitted after this date may not be accommodated and will incur a late order fee equal to 100% of the original order cost.

• The Organizer will make reasonable efforts to fulfill all power requests but cannot guarantee availability.

We’ve partnered with Rent Group to offer amazing, high-quality furniture that not only looks great but is also a more sustainable choice.

Rent Group offers a wide range of furniture to fit any style, delivered directly to your booth for easy setup.

CHECK OUT THE RENT GROUP CATALOGUE AND MAKE YOUR ORDERS HERE.

Important Note on Suppliers:

• Rent Group is our dedicated partner for a wide selection of furniture rentals.

• Space Production handles structural elements (walls, lighting, painting, foiling, and full booth production) as well as a select range of furniture.

Please ensure your orders are directed to the appropriate provider based on what you need.

Important Information:

• Order deadline: 8th February.

• Orders placed between 8th January - 16th February will incur a 25% price increase.

• Orders placed after 16th February will incur a 50% price increase.

• Delivery and assembly costs are included in the furniture pricing.

• Your furniture will be delivered directly to your booth on Friday the 27th.

• Rent Group handles all orders, including processing, invoicing, and on-site delivery.

• Nordic Coffee Fest is not responsible for order details, billing, or product issues.

If you have questions about your furniture orders please contact Rent Group directly:
Rent Group
Elias Andersson
+46 73-447 22 34
MALMO@RENT.GROUP

Water Containers (Jerricans)

If you can not bring your own, we have a limited number of water containers available for rent.

• Cost: 50 SEK per container.

Availability: First-come, first-served.

Pre-orderered cans:
Upon arrival, please collect your rented containers and complete payment at the Festival Service Desk.

We will also have a limited amount of coffee waste and waste water buckets to lend free of charge.

Containers and buckets must be emptied, rinsed, and returned to the festival service desk when the festival closes.

Any additional attachments, equipment, or supplies (including pumps, hoses, or water tanks) must be provided by the exhibitor, as we are unable to supply these.

AVAILABLE SERVICES & BOOKINGS:

Exhibitors can choose between two services via the exhibitor booking page:

• Full Goods Handling Service (2,000 SEK / pallet): Includes receiving goods, delivery to stand, storage, and onward delivery. (Late orders: 4,000 SEK / pallet)

• Box Receiving Service (500 SEK / box): Designed for smaller consignments. (Late orders: 1,000 SEK / box)

Important Delivery Deadline: All deliveries arriving before Friday, February 26th at 09:00 MUST use the full goods handling service.

ON-SITE SUPPORT & PALLET MANAGEMENT

Our Goods Manager, Albin, will bring your pallet to your booth for install and manage your pallets once your booth setup is complete. After the festival closes on Sunday at 16:00, he will return your goods to you as quickly as possible.

ADDITIONAL ON-SITE SERVICES & POST-EVENT COSTS

(Note: These are separate, additional services requested on-site and are not included in the pre-booked packages above. Payment takes place with card on-site)

• Empty Packaging & Pallets Storage: 500 SEK (Free if you pack it into your own car)

• Wrapping + Printing: 500 SEK

• Onward Shipping + Storage (Box): 500 SEK

• Onward Shipping + Storage (Pallet): 1,000 SEK

COURIER PICK-UP RULES

• Exhibitor Responsibility: All exhibitors must arrange their own courier pick-up.

• Pick-Up Window: Monday between 09:00 – 12:00.

• Late Fee: Shipments not picked up on time will incur a fee of 1,000 SEK per hour / per company.

Strictly Prohibited: Paper & Single-Use Plastics

• No paper cups, plates, or single-use plastic cups are permitted on-site. Yes, that means your takeaway paper cups, too!

• Any single-use items found at your booth will be removed on sight by event staff. If violations are repeated throughout the festival, consequences may include a fine or exclusion from future festivals.

Using Our On-Site Dishroom

• You are welcome to use our fully equipped dishroom to wash and reuse cups and glassware.

• How it works: Exhibitors are entirely responsible for transporting their dirty dishes to the designated drop-off point and picking them up once cleaned.

• Please note that we cannot guarantee a specific time for the return of washed dishes.

Reusable Plastic Cups (Conditional Use)

• While we prefer alternatives, reusable plastic cups are accepted under one strict condition: You must clearly inform attendees that these cups must be returned to your booth.

• Please note: If we notice a high volume of your reusable cups ending up in general waste or recycling bins, we will require you to take immediate corrective action to prevent further littering.

This is a cash-free event and we highly recommend being able to take card payments.

Please note: Swish is great, but it will not allow you to sell to international attendees.

(The average spend per attendee is approximately 30 Euros.)

Card Terminals & POS Rental

We will provide card terminals for rent (please note that this rental comes with a fee). Rental pricing and additional information will be shared soon.

We are partnering with Oatly for the festival! Oatly Oat M*lk Barista will be provided completely free of charge for all exhibitors that need it. You can pick yours up at the Oatly Booth.

Thank you Oatly!

Please Note: Only non-dairy milk and drinks are allowed at the festival. Any dairy milk brought into the venue will be removed.

Oatly Barista will be available for free at the festival, but you are also welcome to use other non-dairy milk brands in your booth.

• Exhibitor Terms & Conditions

• Exhibitor Sustainability Policy

• Privacy Policy

Let your followers know about your involvement in the festival! Your promotion helps us make the event a great success and attracts more attendees to connect with you.

Here’s how to get started:

• Share on Social Media: Use our ready to share marketing assets - Click here.

• Tag Us: Mention @nordiccoffeefest in your posts so we can share and boost your content.

• Use Hashtags: Add #NordicCoffeeFest to your posts to reach a wider audience and join the festival conversation.

• Posters and flyers are a great way to let your customers and community know about your envolvement in the festival! If you’d like printed materials to display in your shop or include in deliveries, let us know and we’ll send you a promo kit!