EVENT HUB

Albin will be your primary on-site contact throughout the event.

He will be happy to assist you with:

• Goods handling

• Any issues related to your booth

• iZettle support

• And any other on-site needs

Please don’t hesitate to reach out to him if you need assistance.

Contact: +4670-1502830

Exhibitor Install:
Friday 27/02
09:00-20:00

Event Day 1:
Open for staff: 09:00-19:00

Event Day 2:
Open for staff: 09:00-18:00

Exhibitors Pack down:
Sunday 2/3
16:00-18:00
**Please note: By 18:00, your booth must be completely empty, as the production company will begin teardown promptly at that time.

Filtered water can be found at the festival water station next to the cupping space.

Water Quality

The water provided is Gothenburg tap water filtered by a BWT BestMax cartridge, giving us the following water profile:

Hardness: 1.9 °dH
Alkalinity (Buffering Capacity): 44 mg/L HCO₃
TDS: ~110 ppm
pH: 7.3
Sulfate: 25 mg/L
Calcium: 10 mg/L
Magnesium: 2.2 mg/L
Sodium: 19 mg/L

Waste Water: Must be disposed of at the designated stations. You can dump waste water at:

• Behind the Water Station (enter on the left hand side) at the allocated exhibitor sinks.

• The Recycling area (located outside)

IMPORTANT: Waste water must not be mixed with any rubbish. Only liquid waste may be poured into the drainage points.

Water Containers (Jerricans)

If you do not bring your own, we have a limited number of water containers available for rent.

• Cost: 50 SEK per container.

Availability: First-come, first-served.

Pre-orderered cans:

Upon arrival, please collect your rented containers and complete payment at the Festival Service Desk.

We will also have a limited amount of coffee waste and waste water buckets to lend.

Any additional attachments, equipment, or supplies (including pumps, hoses, or water tanks) must be provided by the exhibitor, as we are unable to supply these.

Booked Goods Handling Services

Albin will manage your pallets once you’ve finished setting up your booth. After the festival closes on Sunday at 16:00, he will return your goods to you as quickly as possible.

Need Onward Shipment Handling and have not booked yet?

Send a text message ”Goods Handling” and your company name to exhibitor manager Albin +4670-1502830, who come find you at your booth to make the arrangements.

Pricing

Storage costs

• 500kr for empty packaging materials and pallets.

• Free if you put it in your car.

Onward shipping costs:

• Wrapping + Printing: 500kr

• Onward Shipping + Storage (BOX): 500 kr

• Onward Shipping + Storage (PALLET): 1000kr

Note: All exhibitors must arrange their own currier pick up.

Pick up time for curriers on Monday: 09:00-12:00
Shipping that’s doesn’t getting picked up on time will incur a 1000sek fee per hour/per company

Goods Handling Contact
For all enquiries about booked goods handling, please contact:
Albin: +4670-1502830

Click here for the latest floorplan (Desktop version)

Click here for the latest floorplan (Mobile version)

NOTE: ALL POS SYSTEMS HAVE NOW BEEN FULLY RENTED OUT.

This is a cash-free event and we highly recommend being able to take card payments.
Please note: Swish is great but it will not allow you to sell to international attendees.
(The average spend per attendee is approximately 30 Euros.)

If you have pre-ordered an iZettle card machine with us, you can collect it from the Festival Service Desk.

We recommend that you collect and set up the device on Friday to test the connection and complete installation. You can then return it to us and pick it up again on Saturday morning to ensure it is fully charged for the day.

If you need the machine charged during the event (Saturday–Sunday), please return it to the Festival Service Desk at the end of Saturday, and we will charge it for you overnight.

Please note:

• All card machines must be signed in and signed out when collected and returned.

• You must bring your own tablet or smartphone to run the Zettle app during the event.

At least two weeks before the event, you will be required to send us a detailed inventory list, provided by us, of all items you will sell, including pricing in SEK.

We will program the Zettle so it’s ready to use upon arrival.

For rental pricing and additional information, please email anna.w@nordiccoffeefest.com.

Exhibitor Parking Instructions

Free parking is available at the end of the pier. Please note the following guidelines:

• Parking Location: Only park at the back end of the pier. Do not park in front of the gates or along the sides of the venue - vehicles parked there may be towed.

• Friday install: When you arrive, please check in with our parking staff on the far end of the building.

• Safety Notice: To access the festival area, you will need to cross the bicycle lane. Please drive slowly and carefully.

• Access Hours: The festival gates are locked at night. There will be no access during these times.

Thank you for following these guidelines to ensure a safe and smooth experience for everyone!

Production Company
Space productions:
Stina Nyström
stina.nystrom@spaceproduction.se

If you have questions about your production orders please contact Space productions directly.

Please note:
General ambient lighting will be provided throughout the venue and is sufficient for standard booth visibility. If you require focused lighting for specific areas (e.g. a feature wall, shelving, or signage), additional wall lighting should be ordered in advance.

Each booth package includes white walls only. Any additional production, custom elements, or furniture must be ordered separately (see below for Roasters Village specifications).

VISIT THE SPACE PORTAL HERE.

ROASTERS VILLAGE
Booths include:

• Yellow Wall panels

• Environmental venue lighting

• 1500W power supply

• Bar counter

• Logo sign

Note: Any additional furniture or equipment must be ordered separately by the roaster.

DEADLINES:

• Place your orders before January  31, 2026.

• Orders placed between February 1-15 2026 will result in a 50% price increase

• Last day for orders is February 15, 2026

• For Print products, you will need to supply Space Production with printable files before January 31, 2026.
  

Furniture partner:
Rent Group
Nicole Rafstedt
+46 73 44 72 234
MALMO@RENT.GROUP

If you have questions about your furnitire orders please contact Rent Group directly.

We’ve partnered with Rent Group to offer amazing, high-quality furniture that not only looks great but is also a more sustainable choice.

Rent Group offers a wide range of furniture to fit any style, delivered directly to your booth for easy setup.

CHECK OUT THE RENT GROUP CATALOGUE AND MAKE YOUR ORDERS HERE.

Important Information:

• Order deadline: 8th February.

• Orders placed between 8th January - 16th February will incur a 25% price increase.

• Orders placed after 16th February will incur a 50% price increase.

• Delivery and assembly costs are included in the furniture pricing.

• Your furniture will be delivered directly to your booth on Friday the 27th.

• Rent Group handles all orders, including processing, invoicing, and on-site delivery.

• Nordic Coffee Fest is not responsible for order details, billing, or product issues.

Booth Structure

• Standard Booth Package:

  • Includes white walls.

  • 1500W 220V power with a 2-plug connector (unless a separate power order has been made).

• Additional production, custom elements, or furniture must be ordered separately (see Roasters Village specifications below).

• Lighting:

  • Generic house lighting is provided throughout the venue.

  • If you need focused lighting for specific areas (e.g., feature wall, shelving, signage), additional wall lighting must be ordered in advance via Space Prodcutions before 31st January.

Roasters Village Booths

Each Roasters Village booth includes:

• Yellow wall panels

• Environmental venue lighting

• 1500W 220V power with a 2-plug connector

• Bar counter

• Logo sign

Note: Any additional furniture or equipment must be ordered separately by the roaster.

Thanks to our headline partner OATLY, Oat M*lk Barista will be provided for all exhibitors that need it. You can pick yours up at The Oatly Booth!

Please note: While other non-dairy milk brands will be present at the festival, only Oatly’s Oat M*lk is to be used and served in the booths.

We’re excited to partner with Strawberry Hotels to offer you an exclusive discount for your stay during the festival.

Enjoy 15% off the best available rate at select hotels all centrally located.

This offer is available at the following Clarion hotels:

• Post

• The Pier

• Karlatornet

• Draken

• Comfort Hotel Stenpiren

CLICK HERE FOR BOOKINGS.
Book before 25th of February!

The Street Food Market:
Saturday between 11:00-18:00.
Sunday between 11:00-16:00.

• Exhibitor Terms & Conditions

• Exhibitor Sustainability Policy

• Privacy Policy

Let your followers know about your involvement in the festival! Your promotion helps us make the event a great success and attracts more attendees to connect with you.

Here’s how to get started:

• Share on Social Media: Use our EPK(Electronic Press Kit) for logos, banners, and images that you can incorporate into your posts.

• Tag Us: Mention @nordiccoffeefest in your posts so we can share and boost your content.

• Use Hashtags: Add #NordicCoffeeFest to your posts to reach a wider audience and join the festival conversation.

• Posters and flyers are a great way to let your customers and community know about your envolvement in the festival! If you’d like printed materials to display in your shop or include in deliveries, let us know and we’ll send you a promo kit!

If there is a fire or any situation where emergency services are required, call 112.

In case of an emergency:

• Stop what you’re doing immediately

• Make your way safely outside via the nearest exit

• Do not stop to collect your belongings

Security will be on-site throughout the event. If you need assistance or have any concerns, please don’t hesitate to reach out to security or to a member of the festival team.

Your safety - and the safety of our attendees - always comes first.

-See the the emergency floor plan here.
-The nearest assembly point is Smyrnakyrkan (a 2 minute walk from the venue) See map here.

‍ ‍